Reservation
The Event Start time listed on the reservation
confirmation is the time that a group may enter the
meeting room. Groups may not enter the meeting room
prior to the Event Start time. If additional
time is needed to set up, the reservation request time
should reflect these needs.
The Event End time listed on
the reservation confirmation is the time that a group
must exit the building. All clean-up must be completed
prior to the Event End time.
Upon arrival, proceed to the Main
Desk where faculty/staff and/or students must leave a
University Identification Card to obtain a key for the
meeting room(s).
Upon departure, all doors must be
locked and the key returned to the Main Desk. Groups
will be held financially responsible for any theft or
damage to the room.
Furniture
Groups will be fined if any furniture is moved outside
of any meeting room or outside of the building. If
additional furniture is needed , contact the Kennedy
Union staff for assistance.
Every effort is made to
accommodate set-ups, but they cannot be guaranteed
without 48 hours advance notice to the Kennedy Union
staff. Set-ups, including the addition of audio-visual
equipment, cannot be changed upon arrival.
Decorating
For Decorating Regulations that apply to events
held in the Virginia W. Kettering Meeting Hall, refer
to Policies on page 14 of this guide.
Cleaning
Each group is responsible for clean up of the space
used. All trash must be removed from the room and
placed in lined trashcans. Tables must also be wiped
off. Supplies can be obtained from the Virginia W.
Kettering Hall Main Desk.
Catering
Only student organizations are allowed to bring food
into Virginia W. Kettering Meeting Hall Rooms. If
departments or external users need food, please
contact Catering Services. Please see pages 16-18 of
this guide for further information concerning
catering. We do not reserve the space for meals or any
event with heated food. When catering is provided (for
socials), outdoor temperature may factor into menu
options. Approval from catering is required.
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