Automobile Accident

            If an accident occurs on campus, a report is to be made as soon as possible to the public safety department (ext. 2121/911).

Facilities Problems

            If problems arise in regard to heat, power or light or other aspects of the maintenance of a building or the campus contact facilities management (ext. 3753) in order to report the nature of the problem so that appropriate repairs can be made.

Fire Emergency

If you discover a fire:

1. If fire, smoke, or any evidence of fire is present, immediately activate the building alarm system by using the fire/emergency pull station provided.

2. Assist any person in immediate danger to safety, if it can be accomplished without risking injury to yourself.

3. Exit the building in a calm manner, using the stairs if necessary.  Remember the elevator cannot be used in a fire emergency.

4. Stay a safe distance from the building to allow emergency personnel access to the building.

5. Remain outside the building, even if the alarm is silenced, until public safety gives the "all clear".  No other persons can allow access to the building.

Labor Disputes

            In the event of a labor dispute which may include the setting up of picket lines, staff members are required to continue to come to work and perform their normal activities.  The senior vice president for administration shall be responsible for determining whether the situation is of such a nature that the closing of normal operations is required.

Weather Emergency

If the emergency siren on top of Kettering Laboratories is activated during the work day you should:

1. Take cover inside the building away from windows and things that may fall on you. A hallway is preferred.

2. Stay in your position until an "all clear" is given by public safety or by local emergency broadcast on radio.

3. It is important that you stay inside the building for your protection.

NOTE: Sirens are tested at 12:00 noon on the first Monday of each month.

In the event of a dual emergency, such as the Emergency siren and a fire alarm are activated at the same time, the fire alarm takes priority and exiting the building as quickly as possible to another building is advised.

Weather-Related Campus Closing

            The Provost, in consultation with the Executive Director of Facilities Management, determines the necessity of weather-related campus closings. It is the University's intent to make the decision on closing by 5:30 a.m. so that the appropriate media contacts can be made by 6:00 a.m.

 Class Cancellation:

When classes are cancelled, all administrative, clerical, technical and union employees are expected to report to work as usual.  Employees who do not report to work in a weather emergency when the University remains open are permitted to utilize accrued vacation for the hours they were to have worked.

University Closing:

When the University delays opening (for example, closed until 10 a.m.), essential personnel are to report as usual.  All other personnel are encouraged to remain home until campus is open.

When the University is closed, classes are cancelled and offices are closed either for a half or full day except those identified by the respective vice-president as essential to keep open.  Employees are not expected to report for work except for essential personnel.* 

If a decision is made in midday to close immediately, the message will be relayed from the office of human resources or the office of the provost to division heads, department chairs, and the director of UDRI for further dissemination.  Employees are to be allowed to leave under these circumstances and, in fact, are encouraged to do so for their own safety.  Such midday closings are rare, but circumstances may necessitate such action. 

Any closing announcement will also include the Children's Center and the on-campus employees of the Research Institute.  The Research Institute employees at WPAFB are governed by Base policies.  Off-campus UD sites will be closed through a decision by the responsible dean’s office that govern academic programming at each site.  

Compensation Policy in the Event of a Campus Closing

Non-Exempt (Non-Union)** Employees:  

1.      Non-essential employees who do not come to work will be paid for those hours they normally would have worked during the campus closure.

2.      Essential employees who work during the closure will receive one and one-half times their regularly hourly rate of pay for each hour worked.

3.      Non-essential employees who report to work during a closure will be paid straight time for hours worked during the closing.  

Exempt Employees:

            Exempt employees who are designated as essential or non-essential will receive their normal pay when the campus is closed for an emergency.  However, those non-essential exempt employees who do not come to work are asked to work from home.

 Notes

1.      Essential employees, exempt or non-exempt, are expected to make every effort to come to work on days when the University is closed due to an emergency.

2.      Each vice president will be responsible for keeping an updated list of essential personnel for her/his division on file with the Office of Human Resources and for ensuring that each of those individuals are notified of their status as an essential employee.

3.      Employees who are on unpaid leave during a weather emergency will not have that leave time reinstated or receive pay.

4.      Employees with pre-approved vacation or paid medical leave will not receive additional compensation or vacation/sick leave credit.

5.      Employees must have been regularly scheduled to work on the closed day in order to receive pay of any kind during a weather-related campus closing.  

*Essential personnel are those employees who are either included in a previously designated list or who are specifically required by their supervisors to work on the day(s) in question.

**Union employees wages are determined by a negotiated contract and therefore not subject to this policy.

This site is maintained by the Office of Human Resources.  Direct questions to Stefanie.Rich@notes.udayton.edu.

University of Dayton
St. Mary's Hall Room 118
300 College Park
Dayton, OH 45469-1614